What Is the Cost of SAP Business One?

Choose the SAP Business One Package
That Suits Your Needs

SAP Business One Implementation some projects have taken 20 days with a single consultant, whereas others have taken more than 6 months. This all depends on the size of businesses, amount of users, business process complexity, and size of data need to be migrated. Choose your suitable SAP Business One package. We provide several options for different company size. Sterling team as an SAP Business One partner in Indonesia provide the best value for your SAP Business One investment.

Choose Your Suitable Plan	CLOUD LITE IDR 2 Million/ Month/ User Paid every 6 Months *10 Mandays (IDR 30 Million)	GALAXY LITE IDR 333 Million	Universe Call for Price
Business process	Accounting & Finance	Trading / Distribution	All Enterprise
Company Size	Start Up Company	Annual Revenue IDR 10B-20B	Annual Revenue Above IDR 20B
SAP Business One	Accounting & Finance	Accounting, Finance, Purchasing, Inventory, Sales, Finance	SAP Business One Modules Fit to Organization
No Of Users	1 SAP Business One Starter Pack License & SAP HANA Database	5 user Starter Pack License & 5 user MsSQL License	Above 3 Users
Implementation	*10 Mandays (IDR 30 Million) Remote/Offsite	3 Months On Site	3 to 6 Months On Site
Solution	Standard SAP Business One Starter Pack	Standard SAP Business One Starter Pack	SAP Business One – Industry Solution for Retail, Distribution, Manufacture, Commodity and Feed Industries, Poultry Farm.
Annual Maintenance	Included in Monthly Subscription	Not Included	Not Included
Hardware and Software Servers	Included in Monthly Subscription	Need to Purchase Hardware and Software server separately	Need to Purchase Hardware and Software server separately

SAP Business One Pricing Cost Components: Licenses and Subscriptions

Choosing a world-class Enterprise Resource Planning (ERP) system such as SAP Business One is a strategic investment for business growth. In general, SAP Business One pricing is highly flexible and no longer necessarily requires companies to bear massive upfront capital expenditures (CAPEX). Licensing costs depend heavily on the deployment model you choose.

For Start Up companies that require agility, a cloud-based Software as a Service (SaaS) subscription model is now available. For example, through the Cloud Lite Package, licensing and subscription costs can start at a highly affordable rate of IDR 2 million / month / user.

Meanwhile, for mid-sized companies in the trading or distribution sector that require perpetual license ownership, a package such as the Galaxy Lite Package, priced at IDR 333 million, already includes a Starter Pack License and MsSQL License for 5 users. This flexibility ensures that you only pay according to the number of users and the departments (finance, sales, warehouse) that actually access the system.

SAP Business One Implementation and Consulting Costs

In addition to software licensing, the successful adoption of an ERP system depends heavily on the implementation process. Implementation typically includes system installation, data migration from legacy software, business process configuration, and user training.

In the past, consulting and implementation costs often became unexpected expenses that could increase to hundreds of millions of rupiah. However, Sterling Team has simplified these components into integrated packages. For example:

• For the Cloud Lite Package, implementation costs have been efficiently structured with an allocation of 10 Mandays (equivalent to IDR 30 million), carried out remotely/offsite.
• For the Galaxy Lite Package, the implementation process is conducted On-Site for approximately 3 months to ensure that all accounting, finance, purchasing, and inventory modules operate properly.

The more complex the adjustments (customizations) required for your business or company, the more adjustments will be needed in terms of implementation time and costs. This applies to the Universe Package, which is designed for medium-to-large companies, where the implementation period can range from 3 to 6 months.

Server, Support, and Maintenance Costs

To ensure that SAP Business One can go-live and operate properly, companies must consider their infrastructure requirements and after-sales services. These components include server provisioning, helpdesk services, troubleshooting, data backup, and system updates (patch updates).

There are 2 clear approaches available from the package options offered:

1. By choosing the Cloud model (Cloud Lite Package), server hardware and software costs, as well as annual maintenance costs, are already Included in your monthly subscription fee. This significantly reduces your Total Cost of Ownership (TCO).
2. However, if your company has a policy of storing data on an internal server (On-Premise) using a package such as Galaxy Lite, you will need to budget separately for server hardware purchases as well as standard annual maintenance costs (generally calculated as a certain percentage of the total license value).

How to Get the Best SAP Business One Pricing for Your Business

To ensure that your company achieves an optimal Return on Investment (ROI), here are some strategies for getting the best pricing:

1. Match the Package to Your Annual Revenue: Don’t purchase more capacity than you need. If your annual revenue is below IDR 10 billion, the Cloud Lite Package is more than sufficient. If your revenue is in the range of IDR 10 billion–IDR 20 billion, the Galaxy Lite Package is your sweet spot.
2. Choose the Right Deployment Method: Shift the burden from CAPEX (capital expenditure) to OPEX (operating expenditure) by choosing the Cloud option if you do not want the hassle of managing your internal IT infrastructure.
3. Minimize Customization at the Beginning: Use the standard functions and features already available in the SAP B1 system, along with standard business processes, to reduce initial implementation costs. Only modify business processes that are truly critical and necessary.

FAQ (Frequently Asked Questions) About SAP Business One Pricing

What is the minimum budget I should prepare for SAP Business One?
With the current pricing package innovations, the minimum cost is much more affordable. You can get started from IDR 2 million per month per user (Cloud Lite Package, billed every 6 months). For companies that want to make a direct investment in a comprehensive package, you can budget from IDR 333 million (Galaxy Lite Package), which already includes licenses for 5 users and implementation.

Is SAP Business One available as a SaaS subscription model?
Yes. SAP B1 is available through a cloud-based Software as a Service (SaaS) subscription model. This model is highly recommended for reducing upfront server infrastructure costs and accelerating the implementation process.

How long does SAP Business One implementation usually take?
Implementation time varies significantly. For a streamlined Cloud package designed for Start Up companies, implementation can be conducted remotely within an estimated 10 working days. However, for standard implementations involving distribution or manufacturing, the process can take 3 to 6 months, depending on data complexity and your company’s internal team readiness.