The general journal is a significant component of accounting. That is why accountants are not unfamiliar with general journals. Accounting general journals, such as those of trading companies, service providers, and others, are critical for accountants to study. The reason for this is that it is utilized to give the company with thorough financial transaction data.
A general journal, for example, has detailed transactions beginning with the transaction’s name, date, and amount, as well as additional information that is normally required in the company’s financial statements. Meanwhile, in order to create it, certain provisions and actions must be followed in a logical order.
Beginning with the fundamental provisions, basic equations, and ending with the accounting cycle. Now, for the actual steps, you can refer to the reviews below.
Understanding General Journals and How to Create One
A general journal is one that is used to record all types of evidence of financial transactions that arise as a result of various types of business financial transactions over a specific period of time.
The general journal’s purpose is to record all financial transactions of the business in a methodical and chronological manner. Thus, analyses of financial transactions conducted by businesses can be conducted in depth using collated samples of general journals.
Also read: Understanding Complete Accounting Objectives, Benefits, and Functions
Additionally, keeping a general journal or journalizing serves additional uses, such as measuring, recognizing, and documenting the economic impact of a transaction or series of transactions inside the business. Additionally, it seeks convenience in the process of transferring the impact of the aforementioned transactions to an account that is adjusted for the business’s transactions.
As a result, it’s unsurprising that these types of transactions can be found in a variety of different types of journals, including general accounting journals. Meanwhile, here are the methods for creating a general notebook or manually journaling that you can practice and learn.
1. To begin, comprehend the accounting equation
The first stage in creating a general journal, one of which is illustrated in the example of a general diary for a manufacturing company that is currently thriving in development, is to grasp the fundamental accounting equations. Accounting’s fundamental equation is assets = debt + capital. then expanded using the formula assets = debt + capital + in brackets (income – expenses).
2. Gather evidence of transactions
You will be supplied with transaction data that has to be collected in the instances of regular journals and special journals. The evidence of the transaction is critical when recording a transaction in an accounting journal. The rationale for this is that unless there is proof of the transaction, it cannot be entered into the general journal.
Thus, in each instance of a general journal, it also entails proof of transactions that will be documented later in the journal. while for the various journal types such as invoices, invoicing, and notes, etc
3. Identifying completed transactions
It is necessary to identify transactions because not all transactions can be recorded. The transactions that can be recorded are those that result in changes to one’s financial situation and are quantifiable in monetary units.
As a result, you must identify subsequent transactions by analyzing their impact on the company’s financial condition. While assets = debt + capital is the equation utilized.
Examples of Frequently Asked Journal Questions and Discussion
If you want to see how a general journal is structured, you can look at samples of general journals from trading companies, service companies, and other types of businesses. With regards to the sample questions, please refer to the discussion below.
Consider your position as an accountant at Maju Jaya Company. You will receive transaction data with the following details towards the end of September.
Also read: Definition of Financial Statements, along with the Types and Benefits!
On the second, the company purchased items in cash from the Jaya Abadi company in order to replenish the warehouse’s stock of Rp 45,000,000. On the 4th, the company returned the purchased items worth Rp. 3,900,000. This was due to the fact that the goods were not in line with the order. Additionally, on the 5th, a cash selling transaction worth Rp 7,000,000 was made to Toko Mulia. Then, on the 7th, another credit transaction of Rp. 10,000,000.00 was made to Toko Sinar Emas.
The general journal example question on which you wish to work is followed by a corporation that purchases shares on credit from the Jaya Abadi company for Rp. 20,000,000 on the ninth. Additionally, on the 11th, a cash sale transaction for Rp. 30,000,000 was made to the Elektro Bagus business. It was continued on the 13th by Toko Mulia, which returned products worth Rp. 1,500,000 that were not in conformity with the order. Meanwhile, on the 15th, the company paid the Jaya Abadi company’s debt installments of Rp. 10,000,000.
On the 17th, Rp. 20,000,000 was repaid from the Sinar Emas store. There was a resale transaction worth Rp. 25,000,000 with the Kriuk store, as well as a transportation cost of Rp. 500,000. Meanwhile, on the 23rd, the company purchased items worth Rp. 40,000,000 in cash for capital stock from Mosiku company, with shipping charges of Rp. 1,000,000.
The transaction was repeated on the 27th for Rp. 30,000,000 at the Baru Jaya store. Meanwhile, the Baru Jaya store returned products on the 29th that did not correspond to the IDR 7,000,000 order.
Using the data above, you can create an example of a general company journal following the steps outlined previously, namely beginning by observing every transaction that occurs on the date simultaneously, then writing the transaction into the general journal using the physical method, and concluding with the total debit and credit balances.
As a result, it will generate the following entries in the general journal table.
Following that, the general ledger is updated with an example of a general journal that you have produced and successfully balanced. Meanwhile, transferring analyzed transactions from the general journal to the general ledger requires multiple processes.
That is, beginning with the date of the transaction and the amount to be debited or credited to the appropriate account, complete the reference column in the journal with the account description for the journal page number, and complete the reference column in the journal with the account in question.
The T-form, two-column, three-column, and up to four-column accounts are frequently used in the general ledger that you establish.
For instance, samples of general journals and ledgers that you’ve generated can be used as corporate assets in terms of transactions during a specified time period. Thus, the financial accounts generated by the journals may be reconciled.
This is a debate about general journals with examples, replete with responses to queries and comments. Don’t forget to check out our main website for additional useful information. If you want to maintain a comprehensive and user-friendly notebook, consider SAP Business One, a product that is already widely used by major businesses. I hope it proves beneficial.